Step #1: Preparation (Listen to good guidance by Kiwanians)
– Identify Potential Sites
– – Develop a Division-wide list of potential club sites (suggested worksheet)
– – Research those sites (population changes, united way, schools, civic clubs, etc)
– – Identify sites with strong needs (schools, unsupported SLPs, etc.)
-Select best location
— Form the Team
— Lt Governor
— Sponsor
—– Club Opener
— Club Counselor
– Explore the Community
– Order the New Club Opening Kit (click here)
– Find a Sponsor Club
– Meet with Community Leaders (click here for video)
– Submit Update Report for Site (click here)
Step #2: How to Invite (Listen to good guidance by Kiwanians).
– Ensure team knows how to develop rapport with prospects
— Introduce Yourself
— Mention person who referred you
— Ask if they are familiar with Kiwanis.
— Know how to say things
– Learn how to extend an invitation and ask for them to:
— Become a charter member
— Sign a membership application
— Provide payment for charter member fee.
– Begin with the referral method:
— Identify two or three leaders of community–
— Visit is normally made by Lt Governor and Club Opener
— Talk about service leadership programs and youth needs.
— Ask them to become a charter member, complete an application, and provide payment for charter member fee.
— Ask for referrals—who would be the ideal member
— Assign referrals to recruiters
— Practice how they will conduct their visit with referral
— Meet with referrals
— Say who referred them
— Introduce Yourself
—- You are a Kiwanian
—- You are organizing a new club
—- He or she was recommended for charter membership
—- Extend invitation to join
—- Ask for referrals before leaving
— Plan follow-up meeting
– Plan Recruiting meetings
— Look for a good location/time
— Search for a speaker
— Send an invitation to all referrals and ask them to bring guests
— Adapt sample agenda to your meeting
— Ask community leaders in attendance to ask attendees for support
— Follow guidance on P27-8 in workbook
Step 3: How to organize the club (Listen to good guidance by Kiwanians)
– Introduce the club counselor and role with team
– Plan two pre-organizational meetings
– Determine a club type
– Use guidance in workbook (p 31-4) for pre-organizational meetings
– Plan Organizational meeting:
— Choose the club’s official name
— Set amount for annual dues
— Approve club bylaws
— Elect officers and board members
— Choose date for charter banquet
– First Official Board Meeting
— Normally held immediately after organizational meeting
— Report new club opening to Kiwanis International within 24 hrs using the New Club Information Sheet (p 102)
— Adapt agenda provided (p 41-3) in workbook
– Charter Paper Work
— Permanent Organization Roster
— Standard Form Club Bylaws
— Charter Member Fees
— (Optional) recognition awards
– The Formula Workbooks for new-club builders and club counselors